CALIFORNIA CONTINUATION EDUCATION ASSOCIATION
COUNCIL OF DISTRICT REPRESENTATIVES
BY-LAWS
I. GENERAL STATEMENT
The By-laws of the Council of District Representatives (CDR) of the California Continuation Education Association (CCEA) are intended to supplement the organizational structure outlined in the Constitution of CCEA. These By-laws must be in keeping with the meaning and spirit of the CCEA Constitution and may be changed by majority vote of CDR membership.
II. MEMBERSHIP OF COUNCIL OF DISTRICT REPRESENTATIVES (CDR)
A. Council of District Representatives (CDR) membership is made up of presidents and past-presidents of the California Continuation Education Association districts. The executive officers of CDR, the past-president of CDR, and other identified individuals who are invited are expected to attend CDR meetings, but they do not vote. (See Article II, Section 3 of the CCEA Constitution.)
B. When a district president or immediate past-president is, for any reason, unable to continue as a member of the CDR, the officers of the district shall appoint a member of CCEA from the district to serve as representative to CDR during the remaining tenure of office. It is recommended, but not mandatory, that the district vice-president represent the president or past-president at CDR meetings if either is unable to attend. When such a change in the representatives to CDR is made by a district, the president of CCEA must be notified in writing by the president of the district one month prior to the CDR meeting so that such representative can be seated in CDR as an informed representative.
III. EXECUTIVE OFFICERS OF THE CALIFORNIA CONTINUATION EDUCATION ASSOCIATION
A. Duties of Executive Officers
1. President
(1) Presides at meetings of CDR. The only exception is that in case of a tie vote on business matters, the president will vote to break the tie.
(2) Is responsible for agenda, program, arrangements regarding the meetings, and sends the agenda with supporting reports to CDR members three weeks prior to the meeting of CDR.
(3) Acts as standing member of the Public Information Committee.
(4) Attends meetings of the various districts of CCEA whenever possible, or authorizes another executive officer to represent the president.
(5) Acts as liaison officer with other organizations.
(6) Is responsible for taking appropriate action to encourage the various executive officers of CDR, and other members of CDR who are appointed to assignments of responsibility for the annual State Conference.
(7) The president shall serve a term of one year (August 1 through July 31).
(8) The president may serve more than one term, but not more than two consecutive terms.
2. Vice-President
(1) Serves as president in case of absence from duties by the president.
(2) Provides leadership for the Model Schools Program as the liaison with the California Department of Education regarding the program and promoting the process of identifying candidate schools for recognition.
(3) Work closely with the Continuation Education Consultant in the California Department of Education.
(4) Act as coordinator of all membership activities and gives leadership to support local district vice-presidents with these activities.
(5) The vice-president shall serve a term of one year (September 1 through August 31).
(6) The vice-president may serve more than one term, but not more than two consecutive terms.
3. Secretary
(1) Keeps and distributes minutes of all CDR meetings. Distribution is to all members of CDR, executive officers, and committee chairpersons. The secretary shall provide the vice-president with a copy of the minutes of each CDR meeting in edited form so that news items may be published in the CCEA newsletter.
(2) Is responsible for publishing and distributing a minimum of two issues of the CCEA newsletter. A copy of each issue should be mailed to all life members.
(3) Works closely with the Continuation Education Consultant in the State Department of Education regarding the publication of the newsletter.
(4) Is responsible to keep as much historical data regarding CCEA as can be accumulated.
Examples: a. Keeps a file of the minutes of CDR in sequential order. b. Keeps on file copies of CCEA Constitution, District Charters, and By-laws of CDR in quantity for distribution as needed or requested. c. Keeps on file the programs of the various meetings of CCEA and its districts. d. Keeps file of CCEA newsletters and the newsletters of the various districts.
(5) The secretary shall serve a term of one year (September 1 through August 31).
(6) The secretary may serve more than one term, but not more than two consecutive terms.
4. Treasurer
(1) Establishes sound and auditable records of all funds and financial transactions of CCEA.
(2) Establishes a working bank account for CCEA.
(3) Is responsible to contact and solicit appropriate funds from the treasurers of local districts when they have not forwarded three-fifths (3/5) of the money collected for membership dues to the CCEA treasurer according to Section II, Part 3, P. 12 of the District Charter.
(4) Provides a budget to be presented to CDR for approval at the Fall CDR meetings. This budget will be for the following membership year, September 1 through August 31.
(5) Solicits and handles renewal of institutional memberships. When fee is received, the treasurer will provide in return for the $25 membership, a letter and certificate acknowledging the institutional membership. This letter should be written and signed by the treasurer. A copy of the letter is sent to the CCEA president.
(6) Is responsible for publishing and distributing the State Directory.
(7) The treasurer shall serve a term of one year (September 1 through August 31).
(8) The treasurer may serve more than one term, but not more than two consecutive terms.
5. Past-President
(1) Serves as presiding officer in the absence of the state president and state vice-president.
(2) Serves as chairperson or co-chairperson of Legislative Committee.
(3) Serves as past-president until a new president is elected. In the event the president resigns, or is removed, and the vice-president completes the term of the president, the past-president will continue for the remainder of that term and will serve as past-president when a new president is elected for the next term.
(4) Serves as ex-officio member of CDR Charter, By-laws, and Constitution Committees.
IV. ELECTION OF EXECUTIVE OFFICERS (CDR)
A. The executive officers of the California Continuation Education Association (president, Vice-president, secretary, treasurer) shall be elected at the Spring meeting of the Council of District Representatives and the officers will take charge on September 1 of that year. Anyone who is a member in good standing of CCEA shall be eligible for nomination as an officer of CDR.
B. The state president shall select a Nominating Committee of at least three members of the Council of District Representatives or association members in good standing.
C. The Nominating Committee shall present at least one nominee who is willing to serve for each of the four offices at the election meeting of the Council of District Representatives. Additional nominations may be made by the membership of CDR following the report of the Nominating Committee.
D. The nominee for each office receiving the majority of votes shall be declared elected. If there are more than two nominations for an office, and no candidate receives over 50% of the total vote, the two candidates who receive the most votes will be considered the finalists. On the final vote, the nominee receiving the majority (one over half of those voting) shall be declared elected.
E. The election shall be conducted by secret written ballot. The president shall appoint three members of the Council of District Representatives to act as tellers and report the results to the president, who will announce the new officers as the last item of business at the regular Spring meeting when the election is held.
F. The new officers shall take office on September 1. Retiring officers shall turn over to the new officers all records, papers, equipment, and relative materials as soon as possible, but not later than September 30.
V. COUNCIL OF DISTRICT REPRESENTATIVE MEETINGS
A. Meetings
1. The two regular meetings of the Council of District Representatives of the California Continuation Education Association will be held each year on the last Saturday in October and the day before the State Spring Conference unless specifically changed by CDR or the state president for only one meeting at a time, to be announced no later than one month prior to the meeting.
2. The state president may call special meetings of CDR at any time, provided that each and every member of the Council is notified of the time and place of such meeting.
B. Expenses
1. The state treasury will assume responsibility for payment of travel expense of CDR members, the hotel bill for one night, and provide the noon lunch on the CDR meeting day.
2. The state treasury will assume payment of travel expense, hotel, and meals for the five executive officers: president, vice-president, secretary, treasurer, and immediate past-president for CDR meetings.
3. Payment of transportation to a called meeting of the CDR shall be from the state treasury, such meeting referred to in A.2 above.
4. If the state president invites certain state committee chairpersons to present a report at a CDR meeting, the state treasury shall provide transportation and noon meal on the day of the meeting.
VI. COUNCIL OF DISTRICT REPRESENTATIVES STRUCTURE
Any change affecting the structure and/or operation of the Council of District Representatives shall be introduced as a resolution at a CDR meeting and assigned to a CDR committee. Final recommendation and vote shall be at the next CDR meeting. (Article II of the Constitution of the California Continuation Education Association.)
VII. QUORUM
See Article II, Section 5 of the Constitution of California Continuation Education Association.
VIII. STANDING COMMITTEES OF THE COUNCIL OF DISTRICT REPRESENTATIVES (CDR)
Persons appointed to serve on a Council of District Representatives committee shall be members of the California Continuation Education Association.
A. Legislative: The president shall appoint the past president to serve as chairperson or co-chairperson of the Legislative Committee and appoint four others from the membership of CCEA to serve with the president as a six-member CCEA Legislative Committee.
B. Council of District Representatives By-Laws, District Charters and Constitution Committee: The president shall appoint one or two persons to serve with the president on this committee. The past-president shall serve as an ex-officio member of this committee. This committee shall study and recommend changes as needed from time to time.
C. Advisory and Liaison Committee: Appropriate persons will be asked to act in both advisory and liaison capacity to the Council of District Representatives.
1. A past-president of CCEA
2. Director of Youth and Alternative Educational Services Division, State Department of Education.
3. Consultant, Continuation Education, State Department of Education.
4. Others who are invited by the president of CCEA or recommended to be invited by CDR.
D. Permanent State Conference Committee:
1. The state president, with approval of CDR, shall appoint a state conference advisor to help with the State Conference. Said advisor shall work directly with the state conference chairperson. The term shall be for three years with the possibility of re-appointment of advisor to another term.
2. The Committee, which is an advisory group, shall be composed of the conference chairperson from the three previous years, the present conference chairperson, and the chairperson of the conference for the following year. The state department shall be an ex-officio member of this committee, which is to meet each year during the State Spring Conference to consult regarding plans for the next conference.
E. Audit Committee: An Audit Committee composed of three district presidents, not including the president of the treasurer's district, shall review the treasurer's books each year during the Spring Conference. A member shall serve for three years. The third-year member shall be designated as chairperson, and shall rotate off the committee each year. A new committee member (who is not serving as president of the state treasurer's district) shall be appointed at the Fall meeting of the Council of District Representatives each year by the state president. If, during the three year term of a district president, a state treasurer is elected from a president's district, that president shall serve on the Audit Committee until the end of the three-year term. In the event any member of the Audit Committee is no longer a district president, that person shall complete the remaining term on the Audit Committee.
F. Other Committees: The president of the CCEA may appoint appropriate members of CCEA to function for special committees. Usually a member of the CDR will be chairperson of the committee to insure good liaison.
IX. PROCEDURES FOR CHANGING THE BY-LAWS OF THE COUNCIL OF DISTRICT REPRESENTATIVES (CDR)
By-laws of the Council of District Representatives of the California Continuation Education Association may be changed in the following manner:
A. Submit proposed change to president and CDR By-Laws, District Charter and Constitution Committee one month before the next meeting of the CDR.
B. President to circulate proposed change to the CDR members before the CDR meeting.
C. Passage by 2/3 vote of those present and voting at the next CDR meeting.
X. DISTRICTS
The California Continuation Education Association shall be a statewide organization with twelve districts. Each district shall have its own officers who will provide the district leadership and serve as liaison between membership and the Council of District Representatives of CCEA. Each of the twelve districts will include the California counties as indicated below:
District I: Del Norte, Humboldt Lake, Mendocino
District II: Alpine, Amador , Calaveras, Mono, Sacramento, San Joaquin, Stanislaus, Tuolumne
District III: Alameda, Contra Costa, Marin, Napa, Solano, Yolo
District IV: Monterey, San Benito, San Francisco, San Mateo, Santa Clara, Santa Cruz
District V: Fresno, Kern, Kings, Madeira, Mariposa, Merced, Tulare
District VI: San Luis Obispo, Santa Barbara, Ventura
District VII: Los Angeles County
District VIII: Inyo, Riverside, San Bernardino
District IX: Imperial, San Diego
District X: Orange
District XI: Los Angeles City
District XII: Butte, Colusa, El Dorado, Glenn, Lassen, Modoc, Nevada, Placer, Plumas, Shasta, Sierra, Siskiyou, Sutter, Tehama, Trinity, Yuba
| Note: This publication includes revisions prior to 10/97 | |
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