CALIFORNIA CONTINUATION EDUCATION ASSOCIATION
DISTRICT CHARTER
This charter is granted by the Council of District Representatives (CDR) of the California Continuation Education Association (CCEA) to the various CCEA districts. All activities and procedures of the districts shall be in accordance with the purpose and intent of CCEA as stated in its Constitution. In the event that any challenge is initiated by a member of any district concerning the application and/or interpretation of the CCEA Constitution, the By-laws of CDR, or the By-laws of any district, CDR shall have final authority in interpretation. The California counties included in each district are listed in the CDR By-laws, Article X, and a copy is attached to this charter.
SECTION I. MEMBERSHIP
A. Membership shall be open to all persons interested in continuation education.
B. Application for membership shall be made by submission of authorized membership form and payment of dues. The district vice-president shall be in charge of membership recruitment.
C. Types of Membership
1. Professional Membership: individual membership shall be open to all certificated and classified persons.
2. Participating - Includes retirees, and friends of continuation education.
3.School Membership: A school may become a member of the California Continuation Education Association in which all employees in the school become members through this single enrollment. A fee will be paid that is based on the number of certificated full time equivalent (FTE) teachers that are assigned to the school. Members in this category will have full rights of membership and full access to participation in association activities except that the newsletter will come to the school, not each member in this category. The school membership will be appropriately recognized in a form that can be displayed at the school site. A school membership will also include the Superintendent/designee of the district with a certificate, membership card, and newsletter included.
SECTION II. DUES
A. The amount of the annual dues is determined by the Council of District Representatives. The dues are for the period September 1 through August 31. Three-fifths of all dues shall be forwarded by the local district treasurer to the State Treasurer, and two-fifths shall remain in the Districts. Individual Membership dues are $35. Participating Membership dues are $10. The fee structure for School Membership is determined as follows:
| Number of FTE Teachers | Fee | Number of Newsletters |
| 1 - 2 | $ 50 | 1 |
| 3 - 6 | $100 | 3 |
| 7 - 14 | $200 | 9 |
| 15 or more | $300 | 15 |
B. All membership dues shall be collected by the state treasurer. The state treasurer shall keep three-fifths (3/5) of all dues and forward two-fifths (2/5) to the local CCEA district treasurer with the completed membership application.
C. The state treasurer shall forward to each district an amount equal to two-fifths (2/5) of all dues collected. This payment should be made twice each school year, December and April. Funds forwarded by the state treasurer shall be accompanied by a copy of the completed membership applications with the mailing address of the paid members. A copy of this application shall be kept by the state treasurer in a form which can be audited.
SECTION III. BOARD OF OFFICERS AND THEIR DUTIES
A. Qualifications: All officers in the California Continuation Education Association, including the officers of the various districts, shall be members of CCEA and shall be employed in a recognized continuation education program located in the district of their membership. The Council of District Representatives of CCEA shall have the authority to define what is a recognized continuation education program.
B. District Officers and Duties :
1. President:
(1) Presides at all general meetings of the district membership and at meetings of the district board of officers.
(2) Is responsible for the program at each meeting of the membership. May appoint an appropriate committee to help with details of each meeting, but the responsibility for the program at each meeting belongs to the president.
(3) Serves as one of the representatives from the district to the Council of District Representatives of the California Continuation Education Association.
(4) Accepts leadership, with the assistance of the other district officers, in soliciting initial institutional and commercial memberships.
(5) Is responsible for the annual local conference.
(6) The president shall serve a term of one year (August 1 through July 31.) (7) The president may serve more than one term, but not more than two consecutive terms.
2. Vice-President/President-elect:
(1) Acts as president at official meetings when the president is absent.
(2) Is responsible for organizing an annual drive to recruit members for the California Continuation Education Association in the district. May appoint an appropriate committee of district members to assist with the details of recruiting membership.
(3) The vice-president/president-elect shall serve a term of one year (August 1 through July 31). (4) The vice-president/president-elect may serve more than one term, but not more than two consecutive terms.
3. Secretary
(1) Acts as historian for the district.
(2) Keeps minutes of meetings of the board of officers.
(3) Is responsible for at least two newsletters each school year for members of the district. The general format and theme of the newsletter shall be approved by the district officers. A copy of the newsletter should be sent to the State President and the State Vice-President.
(4) The secretary shall serve a term of one year (August 1 through July 31).
(5) The secretary may serve more than one term, but not more than two consecutive terms.
4. Treasurer:
(1) Establishes sound , auditable records of all funds handled by the district.
(2) forwards to the state CCEA, dues as stated (By-Laws: Section II, B).
(3) Compiles a directory with name, assignment, and mailing address of the membership immediately after the Fall meeting. The directory shall be distributed to all members of the district and any support services or personnel by December 31 of each school year. The directory shall contain a listing and mailing address of all members of the Council of District Representatives of CCEA.
(4) The treasurer shall serve a term of one year (August 1 through July 31).
(5) The treasurer may serve more than one term, but not more than two consecutive terms.
5. Past-President:
(1) Serves as representative of the district to the Council of District Representatives of the California Continuation Education Association.
(2) Serves as a member of the board of officers of the district.
6. Secretary/Treasurer:
If the district decides that a secretary/treasurer office would be beneficial, then the duties of the secretary and the duties of the treasurer shall be combined. This does not imply that three positions (secretary, treasurer, secretary/treasurer) are to be filled.
SECTION IV. ELECTION OF OFFICERS
District officers shall be elected each year at the Fall meeting of the membership. Installation of district officers shall be done prior to the following January and the term of office shall extend from January 1 to December 31. The president of the district shall appoint a nominating committee at the beginning of each academic year. (Revised October 18, 1996)
District officers shall be elected no later than April 15, of each year at the Spring meeting of the membership, if held before April 15, or by mail ballot. Installation of district officers shall be at the Spring meeting of the membership. The president of the district shall appoint a nominating committee at the Fall meeting of the membership. The Nominating Committee will present a slate of at least one, preferably two, candidates who are willing to serve for each office. Nominations may be made from the floor immediately after the Nominating Committee makes its recommendations. The voting will be by written ballot. The Nominating Committee will count the ballots and certify election of those candidates who received the majority of the votes cast for each office. When a district officer is unable to continue with his functions as an officer, the remaining officers may select a successor from the membership of the district for the remainder of the term. It is recommended, but not mandatory, that the vice-president/ president-elect represent the president or past-president at the Council of District Representatives meeting if either is unable to attend.
SECTION V. MEETINGS
General membership meetings of the district will be held at least twice each school year as indicated below:
Fall Meeting -----------before Fall Council of District Representatives meeting
Spring Meeting -------before the end of May (the state or a regional conference may be substituted for the local Spring district conference meeting)
A registration fee may be charged for general membership meetings, the amount to be determined by the district officers. This registration fee is kept in the district treasury for use by the district. It is not divided with the state organization as is the case for membership dues.
The board of officers are encouraged to invite selected persons to attend meetings of the general membership at the expense of the district. The purpose of this invitation is to interest persons in continuation education who are in related fields. Special general membership meetings may be called by the officers of the district provided the membership is given two-weeks notice. Meetings of the board of officers may be called by the president when at least three of the five officers can attend.
SECTION VI. CHANGE IN CHARTER
Each district will be provided with a Charter by the Council of District Representatives of the California Continuation Education Association. This Charter may be changed by CDR.
SECTION VII. BY-LAWS FOR DISTRICT OPERATION
The board of officers may establish By-laws and such administrative structures, including committees, as may be necessary to facilitate the operation of the district. Adoption of By-laws shall be by vote of a majority of the five (5) officers. All By-laws must be such that they do not conflict with this Charter, the Constitution of the California Continuation Education Association, and the By-laws of the Council of District Representatives of the California Continuation Education Association. A copy of each set of district By-laws should be sent to the state secretary, who will maintain a central file of such information.
SECTION VIII. SUB-GROUPS OF THE DISTRICT
The officers of the district shall encourage, but not require, special interest groups within the district which can meet regularly or on special occasions. Examples of such groups are: Teachers of a special subject group, Counselors group, Administrative group. The district shall not finance these groups from the treasury. The groups will support each event on a non-accumulative and non-profit basis by assessment of the individuals who attend. Example: Each participant pays for dinner at a dinner meeting of art teachers in continuation education.
| Note: This publication includes revisions prior to 10/97 | |
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